Regular Meeting

THAT it be resolved that the Regular Meeting Minutes of December 2, 2025 be adopted as circulated. There is a recorded vote on resolution #493/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #493/2025 is

Hook AIR-25-180 THAT Council receives for information the Declaration of Vacant Ward 1 Councillor Seat report; and further that pursuant to Section 262 of the Municipal Act, 2001 as amended, declares the Seat for Councillor Ward 1 vacant effective December 16, 2025; and further that the Vacant Ward 1 Councillor Seat be filled by direct appointment through an open call for individuals for consideration by Council through a public appointment process. There is a recorded vote on resolution #494/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #494/2025 is

THAT it be resolved that the Vacant Councillor Ward 1 Seat be advertised through a public notice in the local newspaper and on the Township website inviting interested individuals from Ward 1 to apply by 2:00 pm on February 6th, 2026 and further that Council will consider applications at a Special Council Meeting to be held at 1:00 pm on February 10th, 2026. There is a recorded vote on resolution #495/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #495/2025 is

Hook THAT it be resolved that the presentation from Sally McIntyre appended to the Minutes as Appendix "A" be received and further that a letter be written to the Province requesting that a moratorium be place on the amalgamations of the Conservation Authorities until a more fulsome review can be undertaken. There is a recorded vote on resolution #496/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #496/2025 is

THAT it be resolved that the 2026 Annual Billing Statement be received and

THAT it be resolved that the resolution from the Corporation of the City of Brantford respectfully requesting the Premier of Ontario to consider directing all publicly funded school boards in Ontario to schedule a Professional Activity (P.A.) Day on the date of the municipal election in each election year and that this direction be made in consultation with the Ministry of Education, the Association of Municipalities of Ontario (AMO), and school board associations, to ensure consistency across the province be received and supported noting that the Election Day should not be an additional P.A. Day. There is a recorded vote on resolution #501/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #501/2025 is

THAT it be resolved that all matters of information be received. There is a recorded vote on resolution #502/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #502/2025 is

THAT it be resolved that Council receives the report titled Updated Recycling Guidelines and approves the attached Schedule "C" recycling guidelines effective January 1, 2026. There is a recorded vote on resolution #504/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #504/2025 is

Hook THAT it be resolved that Council receives the report titled Bridge Street Culvert Update and further staff be instructed to obtain pricing on a box culvert and a multi plate culvert and further that the Manager of Roads and Waste be authorized to purchase the culvert at a cap of $175,000 with the preference being given to the box culvert and further that a request for quotations be issued for the installation of the culvert with a deadline of January 9, 2026. There is a recorded vote on resolution #505/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #505/2025 is

AIR-25-178 THAT it be resolved that the report prepared by the CAO/Clerk-Treasurer regarding the 2026 Salary Grid for Non-Unionized Employees be received and further that the proposed 2026 Salary Grid for Non-Unionized Employees be approved and further that Council's remuneration be increased by 3.5%. There is a recorded vote on resolution #506/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #506/2025 is

THAT WHEREAS the Council of the Corporation of the Township of Addington Highlands adopted the Operating and Capital Budgets for 2025 on May 6th, 2025, in accordance with the Township’s Procedure By-Law. AND WHEREAS it is deemed necessary to adjust portions of the 2025 Operating and Capital Budgets. NOW THEREFORE be it resolved that at December 31, 2025 any uncommitted 2025 Environmental Services budget funds, not exceeding $196,000 be transferred to an unfunded reserve entitled " Environmental Capital "; AND THAT the funds received in 2025 for logo bags, tipping fees and blue boxes be transferred to an unfunded reserve entitled “ Waste Disposal Site”; AND THAT the funds received in 2025 from Stewardship Ontario be transferred to an unfunded reserve entitled “ Waste Disposal Site”; AND THAT the funds received in 2025 from RLG Systems Canada be transferred to an unfunded reserve entitled "Waste Disposal Site"; AND THAT at December 31, 2025 any uncommitted 2025 Denbigh Waste Site Closure budget funds not be taken from Reserves; AND THAT at December 31, 2025 any uncommitted 2025 Transportation Services Construction/Crushing budget funds be transferred to

Hook THAT it be resolved that the report prepared by the Deputy Clerk/Planning Secretary regarding the Ontario Federation of Snowmobile Clubs request to enter into a Memorandum of Understanding for Prescribed Snowmobile Trail Land Use Permission with the Municipality be received and further that Council approves entering into the Memorandum of Understanding for this season only with an expiration date of April 30, 2026 and further that staff continue to negotiate a modified agreement with the OFSC for next year. There is a recorded vote on resolution #509/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #509/2025 is

THAT it be resolved that the report prepared by the Accessibility Co-Ordinator regarding the submission of the 2025 Designated Public Sector Accessibility Compliance Report be received and further that the report be forwarded to the Joint Accessibility Advisory Committee for review. There is a recorded vote on resolution #511/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #511/2025 is

Hook THAT it be resolved that the report prepared by the Accessibility Co-Ordinator regarding the Accessibility Policy review be received and further that the Accessibility Policy be forwarded to the Joint Accessibility Advisory Committee for review. There is a recorded vote on resolution #512/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #512/2025 is

WHEREAS the Conservation Authorities Act, created in (1946) enabled municipalities to establish local conservation authorities, and when municipalities chose to form such authorities, they assumed responsibility for the governance and funding through the appointment of a Board of Directors and the provision of an annual levy to cover expenses; AND WHEREAS the Mississippi Valley Conservation Authority and Quinte Conservation Authority, both have watersheds within the Municipality; AND WHEREAS local municipalities currently provide between 25% and 50% of total conservation authority funding, while the Province of Ontario provides approximately 3%; AND WHEREAS municipalities have governed their respective conservation authorities for decades, tailoring programs and services to local watershed needs, maintaining accountable service standards, and ensuring fair and predictable costs for ratepayers; AND WHEREAS conservation authorities collectively own and manage thousands of acres of land, much of which was donated by local residents and entrusted to conservation authorities as a personal legacy for long-term protection, stewardship, and the public good, with the expectation that such lands would be cared for by locally governed conservation authorities; AND WHEREAS Bill 68 (Schedule 3) proposes the creation of the Ontario Provincial Conservation Agency, a Crown corporation that would assume governance responsibilities and consolidate Ontario’s 36 conservation authorities into sev

THAT it be resolved that the Accounts as of December 15, 2025 appended to the Minutes as Appendix "B" thereto be approved as circulated. There is a recorded vote on resolution #514/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #514/2025 is

THAT it be resolved that By-law #0999/2025 be passed pursuant to three readings thereof and be signed and sealed. There is a recorded vote on resolution #515/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #515/2025 is

Hook THAT it be resolved that By-law #1000/2025 be passed pursuant to three readings thereof and be signed and sealed. There is a recorded vote on resolution #516/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #516/2025 is

Hook THAT it be resolved that By-law #1001/2025 be passed pursuant to three readings thereof and be signed and sealed. There is a recorded vote on resolution #517/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #517/2025 is

Hook THAT it be resolved that By-law #1002/2025 be passes pursuant to three readings thereof and be signed and sealed. There is a recorded vote on resolution #518/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #518/2025 is

THAT it be resolved that By-law #1003/2025 be passed pursuant to three readings thereof and be signed and sealed. There is a recorded vote on resolution #519/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #519/2025 is

THAT it be resolved that a Closed Meeting be held pursuant to Section 239(2) of the Municipal Act, 2001, as amended, in order to adopt Closed Meeting Minutes of November 4, 2025 and November 10, 2025; to receive an update containing personal information about an identifiable individual, more specifically a Township Employee; to receive resumes for the Denbigh Rink Attendant position and select applicants for an interview; and to receive performance evaluations for office staff and approve a recommendation for a merit increase. There is a recorded vote on resolution #520/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #520/2025 is

Hook THAT it be resolved that the Deputy Clerk/Planning Secretary be appointed as a signing authority for the Corporation of the Township of Addington Highlands. There is a recorded vote on resolution #522/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #522/2025 is

THAT it be resolved that By-law #1004/2025 be passed pursuant to three readings thereof and be signed and sealed. There is a recorded vote on resolution #523/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #523/2025 is

THAT it be resolved that the meeting be adjourned at 4:07 pm. There is a recorded vote on resolution #524/2025 Thompson, Hook, and Yanch – Yea Yeas – 3 Nays – 0 Abstentions – 0 Absent – 0 As a result of the recorded vote resolution #524/2025 is